Cost Analysis          Air Analysis          Budget Worksheet          Final Invoice

Meeting Name:  Meeting #:  Submission Date:   Budget Center #: ASSUMPTIONS
Date:           
Number of Attendees:     Date Revised:    
Xerox Meeting Coordinator:          
MMC Meeting Planner:          
  Las Vegas, NV Las Vegas, NV    
  Mandalay Bay

Dates: 		MGM Grand

Dates: 		  *** NY NY - DePrez Travel cannot recommend as it is currently undergoing Casino construction.
*** Green Valley Ranch no longer available
*** Westin Las Vegas no longer available
  HOTEL URL HOTEL URL    
  Fire Safety Preferred    
Air Fare    $20,350.00 $20,350.00   $407 (Ind Avg) x 50 ppl = $20,350.00
         
Room Rate
Taxes included 		 $22,726.50 $13,407.00   GPO
Mandalay:  $139 + $12.51 (9% Tax) = $151.51 x 50 ppl = $7,575.50 x 3 nts = $22,726.50     Includes 2 Comp Suite upgrades, Internet & Health Club
MGM:  $82 + $7.38 (9% Tax) = $89.38 x 3 nts = $268.14 x 50 ppl = $13,407.00     Includes 3 Suite Upgrades & Health Club Access
         
Food & Beverage
Taxes and gratuity included  		       MGM:  10% Discount on F&B
   Meeting Package        
   Breakfast  (Day 2 & 3)  $            3,259.00  $            2,909.00   Mandalay:  $25.00 + $5.25 (21% svc chg) = $30.25 + $2.34 (7.75% tax) = $32.59 x 50 ppl x 2 days = $3,259.00
MGM:  $25 - $2.50 (10% disc) = $22.50 + $4.50 (20% svc chg) = $27 + $2.09 (7.75% tax) = $29.09 x 50 ppl = $1,454.50 x 2 days = $2,909.00
   AM Break  (Day 2 & 3)  $            1,565.00  $            1,396.00   Mandalay:  $12.00 + 2.52 (21% svc chg) = $14.52 + $1.13 (7.75% tax) = $15.65 x 50 ppl x 2 days = $1,565.00
MGM:  $12 - $1.20 (10% disc) = $10.80 + $2.16 (20% svc chg) = $12.96 + $1.00 (7.75% tax) = $13.96 x 50 ppl = $698.00 x 2 days = $1396.00
   Lunch  (Day 2 & 3)  $            6,519.00  $            5,819.00   Mandalay:  $50.00 + $10.50 (21% svc chg) = $60.50 + $4.69 (7.75% tax) = $65.19 x 50 ppl x 2 days = $6,519.00
MGM:  $50 - $5 (10% disc) = $45 + $9 (20% svc chg) = $54 + $4.19 (7.75% tax) = $58.19 x 50 ppl = $2,909.50 x 2 days = $5,819.00
   PM Break  (all 3 Days)  $            3,129.00  $            2,793.00   Mandalay:  $16.00 + 3.36 (21% svc chg) = $19.36 + $1.50 (7.75% tax) = $20.86 x 50 ppl x 3 days = $3,129.00
MGM:  $16 - $1.60 (10% disc) = $14.40 + $2.88 (20% svc chg) = $17.28 + $1.34 (7.75% tax) = $18.62 x 50 ppl = $931 x 3 days = $2,793.00
 
   Dinner  N/A   N/A     
   Reception  N/A   N/A     
         
Other- Hotel Miscellaneous   $                       -    $                       -      
Meeting Room Rental   $                       -    $                       -     Mandalay:  MRR Waived with $8,000 F&B Min.
MGM:  Waived
Porterage        
Business Center        
         
Hotel Site Inspection  N/A   N/A     
   Air Spend        
   Hotel Accommodations        
   F&B Expenses        
   Other        
         
Offsite Events  N/A   N/A     
         
Ground Transportation
Tax / Gratuity / Fuel Charges Included		       No Ground Transportation requested
   Airport / Hotel Shuttle Transportation  $            1,000.00  $               940.00    cab (round trip) $20 x 50 ppl = $1,000 (GPO)
MGM:  3 comp limo transfers
   Transports to / from Mtg. Location  N/A   N/A     
   Transports to / from offsite events  N/A   N/A     
         
A/V     $            9,000.00  $            5,000.00   estimate 3 days to include LCD Projector Pkg, 1 Wireless Lav, 1 Internet Connection, 4 Flipchart

MGM: includes 15% discount
         
Amenities / Gifts        
         
Shipping  $                 50.00  $                 50.00   estimate
         
Name Tags  $               131.00  $               131.00   $2.62 x 50 = $131.00
Tent Cards        
         
Speaker / Presenter Fees (CHECK)        
         
On-site Support (If Requested)        
         
Bank Merchant Fee (for utilizing Xerox Meeting Cards)        
         
Total Estimated Meeting Spend  $          67,729.50  $          52,795.00  $                       -    
Est. Meeting Card Spend Credit Limit
(this includes 20% to cover any additional overages)		    $          21,717.60   *Please Note*- Airfare and Hotel are NOT included as part of the Meeting Card Spend:    $52,795.00 - $20,350 (Air) = $32,445 - $13,407 (GPO Hotel Rms) = $19,038 - $940 (Ground Trans) = $18098 + $3,619.60 = $21,717.60
   
XMMS / MMC Recommendation    MGM Grand
(Xerox Preferred Hotel & Lowest Cost Option) 		    
         
Validation / Global Authority Look-Up Approval:  Global Approval Authority Lookup    
         
Xerox Meeting Coordinator Name Employee Number Date Signature
Sylvia Veazie-Sullen        
Level 1- Name (please print) Employee Number Date Signature
         
Level 2 Name (please print) Employee Number Date Signature
         
Senior Operations Executive Name Employee Number Date Signature