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Meeting Name: |
Meeting #: |
Submission Date: |
Budget Center #: |
ASSUMPTIONS |
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Date: |
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Number of Attendees: |
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Date Revised: |
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Meeting Coordinator: |
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MMC Meeting Planner: |
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Las Vegas, NV |
Las Vegas, NV |
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Mandalay Bay
Dates:
Jan 19 - 21 |
MGM Grand
Dates:
Jan 19 - 21 |
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*** NY NY - DePrez Travel cannot recommend as
it is currently undergoing Casino construction.
*** Green Valley Ranch no longer available
*** Westin Las Vegas no longer available |
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HOTEL
URL |
HOTEL URL |
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Fire Safety |
Preferred |
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Air Fare |
$20,350.00 |
$20,350.00 |
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$407 (Ind Avg) x 50 ppl =
$20,350.00 |
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Room Rate
Taxes
included |
$22,726.50 |
$13,407.00 |
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GPO
Mandalay:
$139 + $12.51 (9% Tax) = $151.51 x 50 ppl = $7,575.50 x 3
nts =
$22,726.50 Includes 2 Comp Suite upgrades, Internet
& Health Club
MGM:
$82 + $7.38 (9% Tax) = $89.38 x 3 nts = $268.14 x 50 ppl =
$13,407.00 Includes
3 Suite Upgrades & Health Club Access |
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Food & Beverage
Taxes and
gratuity included |
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MGM: 10% Discount on F&B |
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Meeting Package |
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Breakfast (Day 2 & 3) |
$3,259.00 |
$2,909.00 |
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Mandalay:
$25.00 + $5.25 (21% svc chg) = $30.25 + $2.34
(7.75% tax) = $32.59 x 50 ppl x 2 days =
$3,259.00
MGM:
$25 - $2.50 (10% disc) = $22.50 + $4.50 (20%
svc chg) = $27 + $2.09 (7.75% tax) = $29.09 x 50 ppl =
$1,454.50 x 2 days =
$2,909.00
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AM Break (Day 2 & 3) |
$1,565.00 |
$1,396.00 |
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Mandalay:
$12.00 + 2.52 (21% svc chg) = $14.52 + $1.13
(7.75% tax) = $15.65 x 50 ppl x 2 days =
$1,565.00
MGM:
$12 - $1.20 (10% disc) = $10.80 + $2.16 (20%
svc chg) = $12.96 + $1.00 (7.75% tax) = $13.96 x 50 ppl =
$698.00 x 2 days =
$1396.00
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Lunch (Day 2 & 3) |
$6,519.00 |
$5,819.00 |
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Mandalay:
$50.00 + $10.50 (21% svc chg) = $60.50 +
$4.69 (7.75% tax) = $65.19 x 50 ppl x 2 days =
$6,519.00
MGM:
$50 - $5 (10% disc) = $45 + $9 (20% svc chg)
= $54 + $4.19 (7.75% tax) = $58.19 x 50 ppl = $2,909.50 x 2
days =
$5,819.00
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PM Break (all 3 Days) |
$3,129.00 |
$2,793.00 |
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Mandalay:
$16.00 + 3.36 (21% svc chg) = $19.36 + $1.50
(7.75% tax) = $20.86 x 50 ppl x 3 days =
$3,129.00
MGM:
$16 - $1.60 (10% disc) = $14.40 + $2.88 (20%
svc chg) = $17.28 + $1.34 (7.75% tax) = $18.62 x 50 ppl =
$931 x 3 days =
$2,793.00
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Dinner |
N/A |
N/A |
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Reception |
N/A |
N/A |
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Other- Hotel Miscellaneous |
$ - |
$ - |
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Meeting Room Rental |
$ - |
$ - |
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Mandalay:
MRR Waived with $8,000 F&B Minimum
MGM:
Waived
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Porterage |
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Business Center |
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Hotel Site Inspection |
N/A |
N/A |
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Air Spend |
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Hotel Accommodations |
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F&B Expenses |
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Other |
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Offsite Events |
N/A |
N/A |
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Ground Transportation
Tax / Gratuity / Fuel
Charges Included |
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No Ground Transportation requested |
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Airport / Hotel Shuttle Transportation |
$1,000.00 |
$940.00 |
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cab (round trip) $20 x 50 ppl = $1,000 (GPO)
MGM: 3 comp limo transfers |
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Transports to / from Mtg. Location |
N/A |
N/A |
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Transports to / from offsite events |
N/A |
N/A |
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A/V |
$9,000.00 |
$5,000.00 |
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estimate 3 days to include LCD Projector Pkg,
1 Wireless Lav, 1 Internet Connection, 4 Flipchart
MGM: includes 15% discount |
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Amenities / Gifts |
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Shipping |
$50.00 |
$50.00 |
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estimate |
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Name Tags |
$131.00 |
$131.00 |
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$2.62 x 50 = $131.00 |
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Tent Cards |
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Speaker / Presenter Fees (CHECK) |
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On-site Support (If Requested) |
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Bank Merchant Fee |
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Total Estimated Meeting Spend |
$ 67,729.50 |
$ 52,795.00 |
$ - |
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Est. Meeting Card Spend Credit Limit
(this includes 20% to cover any additional overages) |
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$ 21,717.60 |
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*Please Note*- Airfare and Hotel are NOT
included as part of the Meeting Card Spend: $52,795.00 -
$20,350 (Air) = $32,445 - $13,407 (GPO Hotel Rms) = $19,038
- $940 (Ground Trans) = $18098 + $3,619.60 = $21,717.60 |
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Recommendation |
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Validation / Global Authority Look-Up
Approval: |
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Meeting Coordinator Name |
Employee Number |
Date |
Signature |
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Level 1- Name (please print) |
Employee Number |
Date |
Signature |
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Level 2 Name (please print) |
Employee Number |
Date |
Signature |
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Senior Operations Executive Name |
Employee Number |
Date |
Signature |
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