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Hotel Name: |
Meeting Name: |
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Hotel Address: |
Meeting Number: |
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Hotel Phone: |
Meeting Dates: |
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# |
CONTRACT ITEM |
EXPLANATION |
RISK |
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Preferred or Fire Safety Approved Hotel |
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N/A |
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1 |
Contract Due Date: |
The hotel agrees to hold the space/guestrooms in this agreement
until Date |
If the contract is not signed by the date noted, the hotel has
the right to release the space/guestrooms and sell to another
group. |
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2 |
Room Commitment: |
DATE RN#:
DATE RN#:
TOTAL ROOM NIGHTS: |
N/A |
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3 |
Rooms Attrition:
Food & Beverage Attrition/
Cancellation:
(if applicable) |
Group must utilize ##
room nights. Group will pay
$$ for any room
night not utilized below ##.
Group must provide a minimum F&B revenue of $$. If the group
falls short, the group is responsible for %% of the shortage.
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EXAMPLE:
If the group uses #
(this is an example number below commitment)
(Commitment of # Room Nights - #
rooms nights not used)
# nights x $$ = TOTAL PENALTY must be paid to the hotel |
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4 |
Room Rate: |
RATE
TAX
Occupancy TAX |
If attendees do not book with-in the group block customer runs
the risk of falling below attrition and paying penalty fees. In
addition, attendees outside the group block may pay a higher
rate then the negotiated contract. |
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5 |
Food & Beverage/Audio Visual Service Charges & Taxes |
Service Charge: %
Taxes: % |
All food and beverage / audio visual services are subject to a
taxable service charge. |
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6 |
Commissionable Rate?:
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Yes/No |
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7 |
Meeting Space: |
List Space |
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8 |
Contract Value: |
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Value of guestrooms and food & beverage indicated in the
contract |
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9 |
Contract Cancellation: |
If the group cancels the meeting in its entirety, the group will
pay TOTAL to the hotel. T |
$$ |
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10 |
Hotel Deposit Required: |
NA/$$ |
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11 |
Rooming List Cut-Off Date: |
DePrez Travel will submit a rooming list to the hotel by
DATE.
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Failure to book reservations before the cut-off date could
result in the group NOT meeting attrition guidelines and
penalty.
After this date the hotel will release any unreserved rooms for
general sale. In addition, the hotel will only accept additional
reservation requests based on a space and rate available basis.
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12 |
Form of Payment: |
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13 |
Concessions/Value Add: |
Example:
Complimentary Rooms
Sleeping Room Upgrades
Waive Meeting Room Rental |
N/A |
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14 |
Green Initiatives: |
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15 |
Other:
(if Applicable) |
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N/A |
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NAME: |
SIGNATURE: |
DATE: |
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DePrez Meeting Planner: |
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ICSC Meeting Coordinator: |
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Authorized Meeting Spend Budget Center Manager |
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Financial Executive |
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